If you manage the maintenance of a property, office facility, manufacturing plant, industrial drilling or car fleet, you know how important work orders are to your efficiency. A single work order serves many purposes including: specifying the work to be completed, the assets to be serviced, the service location, the supplies and parts needed, the scheduled service time and date, and the technician assigned to the task.
Work orders can also contain a detailed description of the asset along with instructions for the technician to follow. And that’s all before work begins. Once the technician arrives and performs the job, work orders can be updated to reflect actual work completed, parts used, and new asset details such as updated odometer readings.
While maintenance personnel have long used paper- and computer-based systems to issue work orders, modern work order software specific to the maintenance industry has evolved to better suit real-world needs. Today, computerized maintenance management (CMMS) software makes scheduling work, creating detailed service records, and dispatching work orders a simple matter. But what’s in it for you?
As maintenance manager, it is your job to manage all maintenance tasks and personnel in the most efficient way possible. You need to know what needs to be done well ahead of time so you can schedule jobs with minimal service interruption and order the parts needed. Computerized asset and property maintenance software lets you do all that and more. Plus, using fleet or property maintenance software, you can quickly generate reports detailing everything from labor, materials, and inventory costs to weekly, monthly, and yearly maintenance costs – and more (Source: http://www.emaint.co.uk). You can even influence future purchase decisions by presenting reports detailing lifecycle costs for different asset classes.
Work order software enables you to work at a higher level, simplifying maintenance, and creating a wealth of maintenance and asset information that you can leverage as needed. Whether you manage properties, office buildings, or industrial manufacturing plants, maintenance management software will help streamline business operations to ensure work is done efficiently and effectively. To stay competitive in today’s business world, it is important to stay up-to-date with technologies and software programs that help you stay competitive against competitors. If you are not open to change, you will eventually be kicked out of the industry and it will be difficult to climb back up.
Martin Beckett is the author of this blog post about benefits work order software. He has worked in the manufacturing industry for several years and enjoys writing tips to improve business operations.