The use of cloud storage and the various services it offers is becoming more and more evident with today’s use of technology. Flash drives are still useful but when it comes to accessibility, compatibility and security, Google Drive is probably one of the cloud storages that will top your list.
By now, most of you are probably familiar with the cloud service launched by Google in early 2007. However, aside from knowing about the storage and creation features of documents, presentations, and spreadsheets, there are actually 15 tips and tricks for getting more out of Google Drive that maybe you didn’t know.
- Pressing keyboard shortcuts. Keyboard shortcuts can make a lot of difference in how you operate on Google Drive. Even when you’re familiar with common shortcuts you usually use like Ctrl+V to paste, you’ll find that there are lots of additional shortcuts you can take advantage of. Just hit Shift+D to launch a long list of shortcuts you can use.
- Attach photos and files as much as 1GB from your Google Drive. Unlike other cloud storage services, Google Drive allows you to store as much as 1GB. For a cloud storage service like this, 1GB worth of files is like saying “the sky’s the limit”. So if you need space to store and attach your files, Google Drive is for you.
- You can share your files and edit them at the same time. Another important thing with Google Drive is that you can use it to share your files with others and have both of you edit them at the same time.
- Export and import your files in bulk – and with ease. Importing and exporting files has always been a problem with cloud storage. Some can only be imported individually although files can be exported in bulk and vice versa. With Google Drive, you can export and import as many files as you want and even use folders in the process. Just drag and drop right from your computer and you’re good to go.
- You have access to revision history. Have you ever felt the need to know who made revisions to your files; say like presentation or document? Google drive has one feature that lets you access your revision history and see who has made revisions to your files in the last 30 days.
- You have several template options for what you need. Do you need a budget template? A card template maybe for someone’s birthday? No need to worry, there are many choices of templates for your needs directly on Google Drive.
- Search through your emails and files together. If you need to search through your email and want to know if you have what you’re looking for in your drive, you can do that now with Google Drive.
- You can save all your files – regardless of format. File formats have been a big deal for cloud users but now, with Google Drive, you can sync and store all your files regardless of format.
- You can check revisions and changes without opening the file. If you want to check your files without opening them and see if someone has changed them, you can simply select the WatchDoc feature of Google Drive to check them without opening them.
- You can attach your files from Google Drive directly to your email. Sending important emails may require attachments. If you need to work with files to attach, you can easily share things on Google Drive and they’ll be sent immediately as email attachments.
- Save and share your photos wherever you are, whenever you want. Capturing every precious moment has never been easier. With Google Drive, you can instantly save your pictures and share them with the people you like. You can also post it on various social media sites as you wish anywhere and anytime.
- Create your file as needed. one good thing with Google Drive is that it gives you access to document formats, presentations, and spreadsheets in the same way you do with regular Microsoft Office applications. Good thing because it makes it easy for you to create files in a user-friendly way.
- Create your own form. Have you ever thought about creating a survey or you just need some kind of questionnaire? Google Drive gives you access to create forms to perform such tasks.
- You are always up to date even without saving. If you keep pressing Ctrl+S on your keyboard to save the file you’re working on, Google Drive automatically saves any changes you’ve made to your file. That’s why you don’t have to worry if you will close it accidentally. Of course, your work has been saved.
- You have instant backup storage for your files. Since flash disks and external memory storage tend to get lost or damaged, Google Drive offers instant backup storage for your files. Access anywhere in the world whenever you need it and you’ll always enjoy the feel of a friendly experience that comes from a cloud storage app.