Have you looked at virtual assistant jobs and finally identified the right expert from your business? It is very important to prepare adequately before hiring them. One of the things you should do is get the right tools to help you and your virtual assistant work effectively.
Equipping yourself properly with the right tools can make the hiring process more manageable for you and the virtual assistant.
You should therefore consider getting the following tools.
Google Drive
Instead of relying solely on email for file sharing, you should consider using a more effective management tool such as Google Drive. This allows you and your virtual assistant to easily handle files.
Since Google drive can be easily integrated with Google documents, it can help save files automatically so they don’t matter lost document. You can even create spreadsheets and share them with virtual assistants through this tool.
As soon as you register with Google Drive, you will receive about 15 GB of free storage space.
Zoom in
If you want to have a meeting with your virtual assistant, you can do it through this tool. It is a comprehensive video tool which can give you access to many useful features. Using zoom can help you enjoy an enhanced video conferencing experience because it provides customizable options.
You can use this tool to conduct online meetings and do group messaging while you outsource services from different individuals. It is a user-friendly collaboration tool used by many entrepreneurs who work with virtual assistants.
Dropbox
It is also a must-have tool that can help you manage your files easily. This can help you stay more organized and coordinate well with your virtual assistant. You can use this tool to store graphics, ebooks and even photos. It allows you to share various items and folders with your virtual assistant.
You can access all the files you need using a variety of devices, even when you’re not connected to the internet. Using Dropbox also allows you to stay informed. This tool can help you receive important notifications to avoid forgetting things when you have a busy schedule.
What is it
If you are not interested in video conferencing with your virtual assistant but still want to communicate with them frequently, you can use WhatsApp. This application allows you to keep in touch with your virtual assistant. You can even put it to good use when the two of you are working on individual projects together.
Instead of emailing virtual assistants when handling common tasks, you can send voice messages to them via WhatsApp. It’s an easier way to get your message across to your entire team.
last pass
One of the significant concerns that many people have when moving their business online is security. As you think about working with a virtual assistant hereYou should get tools to increase security.
Lastpass is an essential tool that can help you share and store sensitive details with virtual assistants. This tool allows you to store passwords and usernames more securely.
Paper
You can also organize all your documents neatly on a virtual desktop with the help of Paperport. It is a useful tool that every business owner working with virtual assistants should have. This tool also allows you to share various documents with your virtual assistant.
Paperport also allows you and your virtual assistant to edit PDFs in various ways, such as adding text, highlighting important areas, or removing certain words. This tool allows you and your virtual assistant to work on various documents in an electronic environment without wasting paper or scanning them repeatedly.
Wireless router
Before hiring a virtual assistant, you must make sure that you invest in a wireless router. It’s a useful tool that can provide you with a strong and reliable internet connection so you can easily share files with your virtual assistant or even conduct video conferences without such poor problems. internet connectivity.
Make sure you buy a router that handles dual-band connections so you can use different devices at the same time. If you plan on making Skype calls to your virtual assistant, you should look for a router that features QoS settings.
